Privacy notice - recruitment
JOB APPLICANT PRIVACY NOTICE
Thank you for your interest in taking a job at Panasonic. Protecting the privacy of our job applicants is very important to us. We make every effort to protect your personal data in an appropriate manner.
This information describes how Panasonic collects and uses your personal data in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the repeal of Directive 95/46 / EC.
Personal data controller
Your personal data controller, i.e. the entity deciding how your data will be used, is a Panasonic company to which you apply as a candidate (hereinafter: "Panasonic") (full name of a company and contact details are provided in the information about the vacancy).
In case of any questions or concerns regarding your personal data, do not hesitate to contact us. Our contact details are indicated each time in the information about the vacancy.
The purpose of personal data processing
The specific purposes for which Panasonic processes personal data may be as follows:
a) conducting the recruitment process including the negotiation of employment conditions;
b) counteracting discrimination in the recruitment process;
c) arranging the applicant’s travel and accommodation during the recruitment process;
d) handling complaints, requests and motions submitted in connection with pending recruitment process;
e) ensuring physical security at Panasonic, in particular with regard to video surveillance;
f) implementing an employee referral program;
g) where applicable, for Panasonic internal reporting, including management reporting;
h) performing duties required by law, as well as tax and accounting regulations;
i) where applicable, for the purposes of judicial, arbitration or mediation proceedings;
l) ensuring accountability.
The legal basis of Personal Data Processing
Panasonic is authorized to process your personal data based on the necessary condition for the performance of obligations under the law in accordance with art. 6 (1) (c) of the GDPR.
We also process your personal data when we must act at your request before entering into an employment contract (Art. 6 (1) (b) of the GDPR), e.g. during the negotiations of salary or other terms and conditions of employment.
In addition, we process your personal data for the purposes and to the extent necessary for the pursuit of our legitimate interests (Article 6 (1) (f) of the GDPR) which include: handling requests, complaints and motions related to the recruitment process, ensuring physical security, internal reporting within the Panasonic group, keeping statistics and analyzes, ensuring accountability, defense and redress.
In cases other than described above, your personal data is processed on the basis of your consent, for instance when in the recruitment processes we process your personal data that goes beyond the scope of the data the obligation to provide which arises from the provisions of applicable law, in the case of providing your data in the referral program for candidates to work or when you accept our invitation to participate in the future recruitment processes. With your consent, we will also be able to share your data with other companies within our group for our internal reporting purposes and for recruitment carried out in these companies.
Sharing personal data by Panasonic
Panasonic may, for recruitment purposes, make the data of candidates in the recruitment database available to other Panasonic Group companies other than these to which you apply to, and in particular to the following companies:
Panasonic Marketing Europe GmbH (Sp. z o.o.) Oddział w Polsce, Poland
Panasonic Marketing Europe GmbH organizační složka Česká Republika, Czech Republic
Panasonic Marketing Europe GmbH organizačná zložka Slovenská Republika, Slovakia
Panasonic Marketing Europe GmbH South-East Europe Branch Office, Hungary
Panasonic Marketing Europe GmbH Wiesbaden Germania, sucursala Bucuresti, Romania
Panasonic Marketing Europe GmbH Bulgaria Trade Representative Office, Bulgaria
Panasonic Marketing Europe GmbH Branch Office Zagreb, Croatia
Panasonic Marketing Europe GmbH Branch Office Slovenia, Podružnica Slovenija, Slovenia
Panasonic Marketing Europe GmbH Representative Office Predstavništvo za BiH, Bosnia and Herzegovina
Panasonic Marketing Europe GmbH Belgrade, Serbia
Your personal data may also be transferred to other Panasonic companies to the extent in which they support the recruitment process. In connection with the organization of such support, your personal data may be transferred to a third country (particularly to Japan).
Panasonic ensures that the transfer of data to third countries (i.e. countries outside the European Economic Area) takes place on the basis of the Standard Contractual Clauses adopted by the European Commission. You can obtain a copy of the security we use by sending your request to the address indicated in the vacancy information. The data will be sent in an electronic form to the address you provide us with.
In addition, Panasonic may transfer your personal data to third parties, such as business partners assisting Panasonic in carrying out and operating recruitment processes, e.g. employment agencies, outsourcers providing employment services, IT systems suppliers. In our contracts with such entities, we require compliance with the applicable data protection regulations.
If required by the mandatory provisions of law, the Administrator may also make your personal data available to third parties, such as authorized state institutions.
Sharing your data with all these groups of recipients is carried out in compliance with applicable regulations.
Sources of personal data collection by Panasonic
Depending on the country in which Panasonic you apply to is located, Panasonic may collect your personal data from the following sources:
a) from other companies from Panasonic Group
b) from recruitment agencies
c) from employees of companies from Panasonic Group
d) from Internet searches, particularly from Panasonic career website, LinkedIn, pracuj.pl, jobs.cz, profession.hu, jobs.bg
e) from “background screening”, including the entities which you studied or worked at, criminal records
In any situation in which Panasonic acquires your personal data from such external sources, it will use it in accordance with the local law of the country in which Panasonic which you apply to is located and you will receive more information about the sources of such data and the extent of their acquisition.
Retention of personal data by Panasonic
The Data Controller makes every effort to process your personal data in an appropriate manner and as long as it is necessary for the purposes for which the data was collected.
Your personal data is collected only for the purpose of a given recruitment process for the period necessary to conduct a given recruitment process. After the recruitment process is finalized, data is processed only when it is justified by the initiated proceedings or the existing risk of initiating proceedings in connection with the pursuit of claims in connection with the recruitment process. After this period and the period of limitation of claims or the possibility of enforcing them, your personal data will be deleted.
If you agree for the processing of personal data for future recruitment procedures, the data is processed by Panasonic until your consent is withdrawn or for a period of 2 years (whichever occurs first), and in case the recruitment procedure is initiated within this period of time – according to the rules described above.
Voluntary / obligatory provision of personal data
Types of information that you are required to provide and the way in which it is collected and shared depends on the specific requirements of the country in which the job is offered. In case this data is not provided, conducting the recruitment process may be difficult or impossible. In the remaining scope, providing data is voluntary.
Job Candidate's rights against Panasonic regarding data processing
You have the right to request access to data, rectify data, delete data, restrict data processing, transfer data, not have your data subjected to automatic decision making, including profiling, and have the right to object to the processing of your personal data.
You can exercise these rights in the following situations:
a) With regard to a request for rectification: when the data is incorrect or incomplete;
b) With regard to a request to delete data: when the data is no longer required for the purposes for which it was collected by Panasonic; you withdraw your consent for data processing (within the scope of your consent); you object to the processing of data in advance; the data is processed unlawfully; the data should be deleted in order to comply with the requirement stipulated by the law;
c) With regard to a request to restrict the processing of data: the data is inaccurate - for a period allowing Panasonic to verify the accuracy of the data; the data is processed unlawfully but you do not want the data to be deleted; the data is no longer needed by Panasonic, but may be needed for your defense or redress; or you object to the processing until it is established that the legitimate grounds take precedence over the grounds for objection;
d) With regard to a request for the transfer of data, i.e. the receipt of personal data from the Controller in a structured, commonly used and machine-readable format: the data processing takes place on the basis of your consent or under a contract concluded with you and the processing takes place automatically.
You are entitled to object to the processing of personal data when it is processed on the basis of a legitimate interest and/or for statistical purposes and the objection is justified by your particular situation.
In regard to your consent for personal data processing, you can withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of data processing carried out on the basis of this consent prior to its withdrawal.
You have the right to lodge a complaint on your personal data processing by Panasonic to the data protection supervisory authority.
Profiling and Automated Personal Data Processing
Profiling means any form of automated processing of personal data consisting in the use of personal data to evaluate certain personal aspects, in particular, to analyze or predict aspects of your performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or relocation.
Your personal data will not be used for automated decision making, and no profiling will be made on the basis of your personal data received by Panasonic.